The Problem
Recruiters were spending 60% of their day on administrative tasks: formatting CVs, sending status update emails to clients, updating spreadsheets, and scheduling interview calls manually.
The Solution
We built a custom recruitment operations system:
- CV parser that extracts structured data and scores candidates automatically
- Automated client update emails triggered at every stage change
- Interview scheduling via Calendly with automated confirmations and reminders
- Placement tracking dashboard with live fee pipeline visibility
- Weekly report auto-generated and emailed to clients every Friday
- WhatsApp integration for instant candidate communications
The Results
Each recruiter reclaimed 25+ hours per week. The agency was able to take on 40% more clients without hiring. Placement velocity increased by 35% due to faster candidate-to-interview turnaround.